How to make an index for your book or dissertation

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The index is the elder sibling of the glossary, who has grown up, moved to the big city and started doing drugs. Anyone who has been asked to write one will tremble a little in their boots, at least the first time. Basically, an index is a quick look up list of terms that appear in your dissertation or book. In a similar way to the glossary, an index serves a rhetorical as well as a communicative role by throwing a spotlight on the parts of your book that will be most interesting and useful to the reader. Indexing is an even more labourious process than making a glossary, but the return on investment is definitely worth it. Beyond the academic examination context, a good index is a vital tool in convincing a reader whether or not to read (or buy) your book. How often have you flipped to the index of the book to see if there’s enough on the topic you are interested in to warrant the effort? That’s right – almost every time. Until this book, only Inger had experience of writing an index and she did a pretty horrible job of it. Here is what she learned. Step one: Develop some useful themes To begin, you need to think about why a reader might want to buy or read your book in the first place. You are not writing a novel, so being practical is not a bad place to start.As a thought exercise, try to think about the kind of problems that your readers are looking to solve. Think of words or phrases to represent these problems and you have a rough list of themes. Inger’s previous book “How to be an academic” was a practical guide to surviving in academia, especially if you are a precariously employed academic. She started by generating a list of things like “making money”, “dealing with assholes”, “writing quickly” and so on. She then tried to think about the themes she thought were important, to give the index reader a sense of the broad range of topics in the book. This generated terms like “networking”. These themes guided the next step: identifying the areas of text where these themes were discussed. Step Two: find the chunks of text that relate to the themes The next step is the absolute worst part of the whole process, so prepare yourself. To get to a list-y looking thing, one must read a text that one is incredibly sick of reading by now with a forensic eye. The purpose of this step is to take note of the various manifestations of your themes in the book and make a note of their location. DO NOT DO THIS UNTIL YOU HAVE PRINTER READY TEXT. Each time you find that theme in chunk of text, think about a short word or phrase that might relate to that theme and note the page number. Inger’s first pass looked something like this: Academic Acronyms, value of                                         124 – 125 Arrogance                                                       50 – 55 ‘Backstage work’                                            226, 236 Bookshelves                                                    306 Cleverness                                                       46, 49, 250 – 251, 255 – 257 Cultural Capital                                               46 – 47, 89 – 90, 245 Dinner Parties                                                 56, 60, 64 Competition                                                    260 Fashion                                                            85 – 90, 306 Gift economies                                                253 – 254 Hiring practices                                               62, 229 – 236 Love of the work                                             18, 76, 264, 288 – 291 Migrants                                                         56 – 60 Salaries                                                           31, 222 ‘service’                                                           101 The new normal                                              39, 229, 231 Academia as a Bad Boyfriend                                           16 – 19, 32 – 33, 36, 231 Academic journals, questionable practices of                  156 – 162 Academic hunger games                                                   13, 229 ADHD                                                                                67 Amabile, Tessa                                                                  46 Aaron, Rachael                                                                  198 Architecture as a profession                                             28, 218 Baby Boomers                                                                   283 Becker, Howard                                                                125, 153 – 154, 193, 195 – 196 Bullying                                                                             52, 54 – 55 Blogging and social media The purpose of the Thesis Whisperer blog     9 Time implications of blogging                         12, 177 Starting blogging                                            22 Mark’s simple rules of blogging                     38 Safe Spaces?                                                   48, 267 Writing posts                                                  82, 263 – 264 Value of sharing for your career                    112, 220, 303 – 304 As open access publishing                               154, 159, 220 – 222 Enjoyment                                                       256, 263 Mainstream media shit storms                      268 – 269 Social media shit storm                                  284 – 285   At a certain point in making this list, Inger gave up trying to keep it tidy and started using Nvivo, a text analysis software. This worked well, but she doesn’t recommend using this software unless you have the skills; there’s a big learning curve and you have a book to deliver. Step Three: throw out the themes When Inger’s publisher got this index, carefully compiled over a couple of weekends, she smiled kindly, thanked Inger for the effort and gave it straight to a professional. When it came back, it looked completely different. In Inger’s version, dinner parties appeared under the theme of ‘academic’: a vague sort of category, in the final version it appeared under D, you know – for dinner party. The lesson? When you are generating an alphabetical list, it’s best to bear in mind the alphabet. Inger was close, she just needed to throw away the themes and arrange the list of key words in alphabetical order. The final touch would be to try to think of words that are related to each other and put “see also” under them. Job done, no drugs necessary. Except, maybe – coffee. This is how I did an index, but I’m sure there are more elegant and sophisticated techniques. Have you ever done one? Do you have tricks to share? Love to hear about them in the comments!